End of day processing

Estimated reading: 4 minutes

Learn more about why processing end of day (EOD) is important for your practice and how to efficiently complete this task.

Before you start

Security access to End of Day Closing, End of Day Reports dialogs, and access to daily reports necessary to perform the functions of the user’s role.
End of Period (EOP) defaults set
Unattended end of period and end of day defaults set, if using
Printer assignments for EOD reports

Maintaining a consistent pattern of closing periods is recommended for best period-based reporting and comparative results.

When closing end of day, the following important functions are completed:

Daily records and reports are processed and totaled.
Daily totals are added to monthly and yearly reports.
Month to date (MTD) and year to date (YTD) totals populate on the Inventory Item Profit Analysis report.
Documents set to auto-finalize will be closed.
Unsigned estimates will be removed from history after their default expiration date.
Inventory items with 0 quantity on hand will be removed from view after 14 days.
Lab prices update if set to perform automatically.

Complete daily transactions by posting invoices and payments.
Use the current Daily Deposit Report to balance. Reports > End of Day > Current > Daily Deposit Report.
If your numbers do not match, use the current Daily Payment Register by Payment Type or Itemized Audit Trail reports to identify incorrect transactions. Correct any payment errors before proceeding.
Access end of day activities through either of the following options:
- Activities > End of Period > End of Day
- Toolbar > End of Day icon
Process end of day:
- You may see an optional reminder message to perform a daily backup.
- Use the notes field to document any additional information about the day’s closing.
- Click OK.
- Follow any prompts until processing is completed.
Run daily reports as needed by selecting the closed EOD period(s).
Follow your practice’s daily backup procedure.

If end of day is set up to run unattended, it will run automatically at the set time. Prior to that time:

Complete daily transactions by posting invoices and payments.
Use the current Daily Deposit Report to balance. Reports > End of Day > Current > Daily Deposit Report
If your numbers do not match, use the current Daily Payment Register by Payment Type or Itemized Audit Trail reports to identify incorrect transactions. Correct any payment errors before proceeding.
Run daily reports as needed.
Follow your practice’s daily backup procedure.

General

Once EOD processing starts, your team can continue working in Cornerstone with the following exceptions:
- Posting invoices or payments.
- Processing other payment transactions, such as account adjustments, transfers, write-offs, or returned checks.
To view notes from the daily closing, navigate to Reports > End of Period > End of Day > select the closing period > Details button. Unattended End Of Day will display when completed by the unattended process.
To view additional details from the most recent unattended End of Period process, navigate to Controls > Defaults > Practice and Workstation > Unattended EOP > Unattended EOD.
Documents finalized by EOD processing will display as closed.
For workstations with Auto-Lock/Logoff settings, the idle timer will not begin until after end of period processing is complete.

End of Month (EOM) and End of Year (EOY)

Run EOD immediately before processing EOM. If transactions occur after EOD, you will be prompted to run another EOD before you can process EOM.
A second EOD close occurs when you run EOM. It includes finance charges, billing fees, and open invoices that were closed as part of EOM processing. For the last EOD report of the month, select both EOD periods using Shift + click, so the combined report will include complete information.
If maintaining inventory in Cornerstone, print or save the Items Profit Analysis Report after processing the final EOD of the year. MTD and YTD totals will clear with monthly and yearly period processing.

Performing Corrections

Perform corrections in the same daily period as when the error occurred for optimal reporting data.

Reporting

Running reports from Current does not equal processing the period. A processed period will display with the date and time it was closed.
Processing end of day consistently at the same time for each period is key for comparative reporting. For example, at the beginning or end of the day or at end of each shift for a 24-hour practice. EOM processing time is also impacted if EOD not run consistently.